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A GUIDE TO REPORT AND essay WRITING:Layout and proofreading the final copy Introduction The purpose of this guide is to provide you with information on how to present coursework assignments at the Aberdeen Business School. The guide focuses on the expected physical appearance of your work, and the importance of proof-reading an assignment to check for spelling and grammatical errors. It is recommended that you refer to this guide every time you begin work on a new coursework assignment. In assessing your work, tutors will expect you to have applied the guidance in these notes, and your grade may be reduced if you fail to do so. Presentation of your coursework Before you begin to type your coursework, remember that the presentation of your work is important, not only in helping to create a good impression, but also in helping the lecturer who has to grade your coursework to read it easily. Remember that they have many other students’ assignments to read, not just yours! For all your Aberdeen Business School coursework, you should set your word-processing system to use the Arial or Verdana typeface, font size 12, and select 1.5 or double line spacing. Do not write your coursework in capital letters only. Keep text left justified with a ragged right edge to lines. This helps the reader keep their place on the page. You should also leave a space between each paragraph, and a double space before and after each main section heading. The work must be fully paginated with page numbers beginning on the introductory page and running consecutively through the text. People process information in different ways and it is important to consider your target audience when presenting ideas and concepts. Some people might find it easier to follow a long and wordy explanation, whilst others may prefer information presented in a different way. For example: · Flow charts are ideal for explaining procedures. · Pictograms and graphics help to locate information. · Lists of “do’s” and “don’ts” may be more useful than continuous text to highlight aspects of good practice. · It may be necessary to provide a list of abbreviations and jargon if necessary. Avoid the use of computer-generated pictures because these may not always print properly. The completed coursework must be word-processed on A4 paper, with text on one side of each sheet. Use wide margins (3.5 cm or 1.5 in) to allow ample space for the lecturer grading your work to write any comments. Length of your coursework The required length of a piece of coursework varies from module to module. The length required may indicate the range and depth of study that is required, and may also test whether you can express your ideas clearly and concisely. The required length of a piece of coursework will be included in the guidelines for each assignment. You will be expected to use the ‘Word Count’ facility in your word-processing software, and to report the length of your report or essay. You will be penalised for both excessive wordage and inadequate wordage. Proof-reading your coursework When your coursework is nearing completion, there are one or two last steps that should be taken. Always read over and critically examine your report before you hand it in. Many pieces of coursework fail to do full justice to the efforts made. When reviewing your report, ask yourself ‘does this make sense?’ Here are a num