A GUIDE TO REPORT AND ESSAY WRITING:Layout and proofreading the final copy [2]
论文作者:51lunwen论文属性:作业指导 assignment guidelines登出时间:2007-10-09编辑:点击率:5025
论文字数:3211论文编号:org200710091752461644语种:英语 English地区:中国价格:免费论文
关键词:
ons to help ensure that your report is easy to read:
· Try to have only one idea or topic per paragraph. You will lose the reader if you try to cram too many ideas into one paragraph;
· keep paragraphs to less than 20 lines of text. However, if your paragraphs are too short it can make your writing appear disjointed and perhaps indicate that you have not sufficiently developed your ideas;
· try to keep sentences to not more than two lines of text. The more ‘ands’, and ‘buts’ and ‘howevers’ you have, the more difficult it is for the reader to understand;
· leave a line space between paragraphs. This allows the reader to pause to understand one point before moving on to the next;
· use sub-headings to indicate new ideas.
It is also recommended that you have a linking sentence or two at the end of each section and a short introduction to each main section to lead the reader through the assignment in a logical way.
Little excuse exists for a failure to proofread the final copy. Poor grammar and spelling (especially key authors’ names) can make your meaning unclear and your reports difficult and annoying to read. In business, reports full of these types of errors have no credibility and are unlikely to be effective. The action that they recommend may not be taken. Grammatical and spelling errors, or using punctuation in the wrong way, may create doubt as to the clarity of your thoughts (Cameron 1997). Neither will enhance your career prospects or the grade for your coursework.
You should make a point of always using the ‘spell check’ and ‘grammar check’ on the tool bar in whichever word-processing package you are using. You should note that many software packages are set with American spell checks, therefore these will be of little help with such words as ‘labor/labour’ and ‘organization/organisation’. Make sure that, if it is possible, the spell check in your word processing package is set to ‘English (UK)’ and not ‘English (USA).’
Even the most erudite of us can slip up at times by muddling words such as ‘advice’ and ‘advise’. Remember that you will also have to read through your report very carefully for words that are correctly spelt but may be incorrect such as ‘form’ instead of ‘from’, or words that are used in the wrong context such as ‘their’ instead of ‘there’. If in doubt, get someone else to proofread your coursework for typing errors and bad grammar.
You should check that all references included in the text are listed and that all the references in your list have been used.
Finally, it is recommended that you remove any references to the first person (e.g. the use of ‘I’ or ‘We’), which is generally not acceptable in academic writing, and often not acceptable in management reports.
References
Cameron, S., 1997. MBA
handbook, study skills for managers. London: Financial Times.
Further reading
CAMERON, S., 2005. The Business Student's Handbook - Learning Skills for Study and Employment. 3rd ed. Harlow: Pearson
Education Limited.
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