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Maintenance of a risk register along with the risk assessment is the responsibility of the project team where the information needs to be shared in a frequent manner with the relevant parties in order to eliminate risks as much as possible to ensure the success of the SAP S4 upgrade project. Proper documentation and monitoring is important. SAP S4 HANA upgrade at Hemas FMCG identified risks in the risks identification phase will be utilised in processing the risk assessment as below.

6.3 Risk mitigation plan

Risk mitigation is all about taking action for the per-identified risks and taking prompt action to diminish the negative impact which arises from them based on the priorities identified via the risk assessment.

The Risk identified needs to address as below.

Lack of high level of integrations HR functions separately
The HR function not being integrated to the system leads to communication gaps. Hence the risk of brining in HR function

Low level of requirement gathering and understanding
The risk of not gathering important information on the requirements will change the scope and having a reasonable level of braining storming with members form all the function will mitigate the risk.

No having sufficient knowledge by the end user on tacking the SAP S4 HANA
It is pointless having sophisticated systems if the end users do not know how to use them. Ultimately the investment will be just another useless project. The end users need to be given proper training which motivates them to use the system frequently without any fear.

Incomplete user acceptance procedure
All the users' are required to accept the system via proper documentation. This is important is change management as smooth the users needed to get shifted to the new system in an appropriate way.

Lack of proper testing by the end user
This needs to be mitigated by running several test runs and 100% accuracy test which is the only method to do so.

Risk of not completing in 2017 Q4 as planned
Project plan execution at its best will remove any risk in delaying the project. The project team needs to coordinate well and execute the actions on time as agreed. Any deviations need to be communicated clearly with prior hand allowing the Project manager to take precautionary actions. Hemas financial year ends by 31st March 2018 and the on time completion will allows the Hemas FMCG to do a parallel run in the SAP S4 HANA.

Risk of budget over run in terms of cost and time
Budget needs to be managed as that has being agreed after a proper analysis which is USD 1.5 Mn. The perfect execution of project plan will mitigate this risk. Also having a supplementary budget for contingency will always help.

Communication which leads to lot of issues due the gaps is the procedures. There is a paramount importance of proper communication for the success of the project. As per the SAP upgrade in Hemas FMCG sector there are key stake holders including Project team, management of FMCG sector, group IT, group Internal Audit team, shareholders etc. who needs to be managed with proper information. Hence communication plan will help to execute that smoothly. Sound level of communication needs to be handled by the project manager by himself and which will be replicated the