arge size project. Some of this information is shown in a synopsis format in the following section:
The Project Board - is the project's voice to the outside world at a strategic level and is responsible for any publicity or other dissemination of information about the project.
It is the decision making authority for the project. The Project Board is appointed by corporate or programme management to provide overall direction and management of the project. The Project Board is accountable for the success of the project and has responsibility and authority for the project within the remit set by corporate or programme management. It represents the business’, users’ and suppliers’ interests in the project. It has ultimate responsibility for the assurance of the project.
Appointing the Project Manager
Approving the project’s objectives, scope and key documentation prior to realising funds
Approving all major plans and authorising any major deviation from agreed plans
Approving any delegation of its Project Assurance responsibilities
Confirming with Corporate or Programme Management the project’s tolerances
Communicating information about the project externally and to key stakeholders
Ensuring commitment of assigned resources
Managing key risks
Ensuring ownership of the project
Ensuring that all products have been delivered satisfactorily
Monitoring quality control
Negotiating solutions to problems between the project and external bodies
Providing direction ensuring the project remains within the specified constraints
Signing off the completion of each Stage and authorising the start of the next Stage.
The Project Manager - is the driving force of the project under his / her control. The Project Manager has the authority to run the project on a day-to-day basis on behalf of the Project Board within the constraints laid down by the board, resolving issues and conflicts, ensuring that delivery meets timescales.
A complex programme, comprising many work streams will employ a number of Project Managers with distinct responsibilities within each work stream.
The Project Manager will work closely with the Project Support Office to record project management information and to prepare regular reports for the Programme Manager or Director and the Project Management Board.
The Project Manager will escalate any day to day issues that he / she cannot resolve to the Programme Manager or Director.
A Project Manager will be appointed for the delivery of the project or in the case of joint working by two or more local authorities; the project resource will represent the interests of all local authorities.
General duties will involve:
Providing overall direction to the Project
Carrying overall day to day responsibility for the project
Dealing with project interdependencies, conflicts and unresolved issues with regards to identified timescales
Directing and motivating the project team
Planning and monitoring the progress of the project
Defining deliverables of tasks and projects
Estimating budgets and timescales for projects
Gaining approval for budgets and plan
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