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rt, this is the, "who, why, what, when and how", part of the project. It defines all major aspects of a project and forms the basis for its management and the assessment of overall success.

The documents will contain, a description of the project management process and progress to be used by the project team. The objective of a project management plan is to define the approach to be used by the Project team to deliver the intended project. Project prerequisites are covered which include any fundamental aspects that must be in place at the start of the project and any that must remain in place for the project to succeed.
External dependencies, identifying the products that must be provided to the project so that it can continue but which the project team has no authority over and so cannot ensure delivery fits the project requirements.

The project manager creates the project management plan following input from the project team and key stakeholders and agreed by the sponsor. As indicated above, it is a statement which tells all concerned what will be done, and how it will be done.

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Project Plan Content

As stated above, project initiation set of document's (PID) are produced in order to capture and record the basic information required to direct /manage a specific project. Therefore a these planning documents address the following fundamental management aspects of a project in strategic terms, covering some or all of these aspects:
  A summary of the overall projects concepts.
  What the project aims to achieve with reference to any business case
  Provide a high level feature based view of the projects scope
  The scope /constraints on such managerial control?
  How the project is to be managed and what methods are to be adopted – Development & Management.
  Defines the roles and responsibilities of everyone involved with the projects and the limits /boundaries to these role /responsibilities.
  Communication Plan detailing what communications are mandatory between project participants and how this is to be achieved and by what means.
  Quality plan detailing what level of quality which will be maintained during the project and how this will be achieved.
  If part of a project programme, where this part fits.
  Project timetable of key milestones.
  Project estimates.
  Project controls – i.e. risks /issue management, change control etc
  Initial Risk Analysis
  Budget /Cost estimate for stage /whole project with contingency added.
  Detailed description of the project organisation and issue /risk escalation procedures.
Clearly it is necessary to produce a range of documents, each covering a particular topic, some documents might even have a range of sub-documents. However all are usually collated into one large folder. The main documents discussed in the classroom session are those shown in diagram 2 below.

Diagram 2
However this diagram is a very simplistic overview and there are other approaches for you to decide what is appropriate with each plan determined by the type, size and needs of the project. Particular aspects of the plan are covered below.

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