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Starting at the beginning, the first couple of paragraphs (or sentences, for a memo) should introduce the main point and the areas of argument that you will use to support that point. One of the reasons that business correspondence fails is that the writer himself hasn't got the point of the message clear in his own mind. If you're confused about your purpose, imagine the problem for the reader!

To help resolve this problem, try to to start by writing down a single sentence that captures the entire purpose of the message. For example, for this message, I chose 'I want to give useful, painless tips that will help an inexperienced writer to write a clear memo, concentrating on forethought, organization and structure, readability, and rewriting'. It took me a few minutes of brainstorming and rewriting to get to that sentence. However, now that I have the main idea, the rest falls into place nicely; the first half of the sentence itself forms a sort of statement of purpose, and the second half gives an idea of the points I'm going to raise in fulfilling the purpose. From there, all we need to do is to build on that framework.

The next section will address each of your areas of argument in turn, and for each area of argument will provide a number of supporting facts or points. Use the next few paragraphs of your letter (sentences in your memo, sections in your essay, chapters in your book) to expand on your main point or to defend it. The approach you take will depend on the purpose of your message. Suppose that you are arguing for a budget increase in an IT department. You might want to want to point out the increasing demands for time for your staff, one on the need for more powerful servers, and another on the requests for presentation graphics hardware.

Raise each of these points in a brief, general way in that first, introductory paragraph; then use each paragraph in the body of the message to prove each point, adding detail and facts to support the point. For example, in the 'increasing demands' paragraph, you might argue for an extra body. You could point to a 25% growth in the staff in the company overall, with no staff increase in your department; that support calls per user have gone up by 10% this year; and that due to the company's successful training program (which has saved 20% on outside consultants), some members of your staff are away and you need a junior support person to cover for them. If your first paragraph explains THAT you want something, the later paragraphs explain in detail WHY you need it.

Suppose instead that you are writing a letter to some vendor complaining about the lousy service that you're getting. Your first paragraph should note that you are getting lousy service, and that it's because of inadequate support on the phone lines, slow turnaround time, and impoliteness from the company's staff. The second paragraph would detail the amount of time that you've spent on hold and the vague or incorrect answers you get; the third would detail the repeated three-week waits you've had to endure after ordering parts, providing details on each occurrence; and the fourth would explain that the staff was unsympathetic and rude to you on several occasions, and would list specific incidents as examples.

The final paragraph or two--the last few sentences in your memo--is the place to wrap up and summariz本论文由英语论文网提供整理，提供论文代写，英语论文代写，代写论文，代写英语论文，代写留学生论文，代写英文论文，留学生论文代写相关核心关键词搜索。